Invitation to Publish on CD-ROM
All Registered EWSII delegates, commercial sponsors and international whitefly research groups (IWSN/EWSN membership), are invited to submit whitefly-related scientific information or promotional materials for electronic publication. This limited edition complimentary CD-ROM will be distributed to symposium delegates and with the abstract compendium.

Submission Guidelines for CD-ROM

All material must be submitted as secured or locked PDF documents
enabled for viewing and printing only from a PC

The EWSII organising committee will assume all necessary copyright
permission/s [as required for your files] is permitted for this publication.

Send all your promotional PDF document/s to the
Symposium General Secretariat as soon as possible or before 6th September 2004*

Forward all new documents as an email attachment, and address to
ewsn.organiser@whitefly.org or to network.ewsn@bbsrc.ac.uk

The email file attachment size should be about 2 MB per email message,
for larger file sizes please compress and send
as "zips" or "rar" formats (see winzip.com) or separate into smaller files.

Document attachments sent by email can be rejoined together [only if PDFs] for publication.
All material forwarded will be published on a first come first served basis,
until the CD-ROM is fully populated with documents ( 650 MB )

File allocation is restricted to:
3 PDF files per delegate/member or 7 PDF files per commercial sponsor.

NOTE: If you want the EWSN office to rejoin files or make final proofing changes we will need a password, but it is recommended that all changes be completed before you forward files for publication to CD-ROM.

*Promotion in the Abstracts Compendium
It is recommend that all commercial and EWSII sponsor contributors should insert one colour leaflet that promotes & advertises their business/service into the "Products & Services" section of the abstract compendium. This can be an existing leaflet of A4 size (210 mm x 297 mm ) printed on both sides, to be bound into the abstract and acts as an index. Additional references from this section will then be made to further files on the CD. Please forward 260 copies to the EWSN office for print collation before 5th July 2004 . After this date material can only be inserted as loose inserts into the symposium delegates bag, but all "insert materials" must be forwarded to the Local Secretariat in Croatia.

Instructions For Preparing PDF Files

Step 1 - Make New File/s
These can be prepared with the "Adobe Distiller" with preferences set to "ebook" or "print" go to Start>Settings>Printers and select the distiller options first ("print" is a higher quality file). The original document with program (e.g. MSword etc.) is opened then send to "print" using the distiller driver instead of the usual print driver, the new file will be on your desktop.

If the adobe "icon" is available in your originating document program then the file can also be converted directly ( note the file resolution for "ebook" is 600 dpi; colour/greyscale 150 dpi; monochrome 300 dpi you will have to check this before you click the publish button or you will have a poor quality file).

Step 2 - Secure New File/s
At this stage your new document/s will be completed but you will need to secure the file, you will need to do this in Adobe acrobat. If you want to set-up any hyperlinks to your website or add bookmarks please do this first. Check that (see File>DocumentProperties>OpenOptions dialog box) Initial view is set to "bookmarks and page" or "thumbnails and page" with page layout = "continuous". All documents should be set to "standard security" with a preferred master password. only the "no printing" check box should be disabled (see File>Document Security dialog box).

NOTE: If you want the EWSN office to make final proofing changes we will need a password, but it is recommended that all changes be completed before you forward files for publication to CD-ROM.

Email: Symposium General Secretariat Tel: +44 (0)1603 450643   Fax: +44 (0)1603 450045
EWSII c/o John Innes Centre, Norwich Research Park, Colney, Norwich, NR4 7UH, United Kingdom